Q
What is report? Write its characteristics ? (Dec18) (10Marks)
ANS : A report is a written document on a particular topic, which conveys information and ideas and may also make recommendations. Report places the research study in the public domain for consideration and confirmation. Inaccurate, incomplete, poorly written, excessively long or structureless reports fail to achieve their purpose.
ANS : A report is a written document on a particular topic, which conveys information and ideas and may also make recommendations. Report places the research study in the public domain for consideration and confirmation. Inaccurate, incomplete, poorly written, excessively long or structureless reports fail to achieve their purpose.
A good report must
have the following qualities:
1. Precision
In a good report, the report writer is very clear about the exact and definite purpose of writing the report. His investigation, analysis, recommendations and others are directed by this central purpose. Precision of a report provides unity to the report and makes it a valuable document for best usage.
2. Accuracy of Facts
Information contained in a report must be based on accurate fact. Since decisions are taken on the basis of report information, any inaccurate information or statistics will lead to wrong decision. It will hamper to achieve the organizational goal.
3. Relevancy
The facts presented in a report should not be only accurate but also be relevant. Irrelevant facts make a report confusing and likely to be misleading to make proper decision.
4. Reader-Orientation
While drafting any report, it is necessary to keep in mind about the person who is going to read it. That's why a good report is always reader oriented. Readers knowledge and level of understanding should be considered by the writer of report. Well reader-oriented information qualify a report to be a good one.
5. Simple Language
This is just another essential features of a good report. A good report is written in a simple language avoiding vague and unclear words. The language of the report should not be influenced by the writer's emotion or goal. The message of a good report should be self-explanatory.
6. Conciseness
A good report should be concise but it does not mean that a report can never be long. Rather it means that a good report or a business report is one that transmits maximum information with minimum words. It avoids unnecessary detail and includes everything which are significant and necessary to present proper information.
7. Grammatical Accuracy
A good report is free from errors. Any faulty construction of a sentence may make its meaning different to the reader's mind. And sometimes it may become confusing or ambiguous.
8. Unbiased Recommendation
Recommendation on report usually make effect on the reader mind. So if recommendations are made at the end of a report, they must be impartial and objective. They should come as logical conclusion for investigation and analysis.
9. Clarity
Clarity depends on proper arrangement of facts. A good report is absolutely clear. Reporter should make his purpose clear, define his sources, state his findings and finally make necessary recommendation
1. Precision
In a good report, the report writer is very clear about the exact and definite purpose of writing the report. His investigation, analysis, recommendations and others are directed by this central purpose. Precision of a report provides unity to the report and makes it a valuable document for best usage.
2. Accuracy of Facts
Information contained in a report must be based on accurate fact. Since decisions are taken on the basis of report information, any inaccurate information or statistics will lead to wrong decision. It will hamper to achieve the organizational goal.
3. Relevancy
The facts presented in a report should not be only accurate but also be relevant. Irrelevant facts make a report confusing and likely to be misleading to make proper decision.
4. Reader-Orientation
While drafting any report, it is necessary to keep in mind about the person who is going to read it. That's why a good report is always reader oriented. Readers knowledge and level of understanding should be considered by the writer of report. Well reader-oriented information qualify a report to be a good one.
5. Simple Language
This is just another essential features of a good report. A good report is written in a simple language avoiding vague and unclear words. The language of the report should not be influenced by the writer's emotion or goal. The message of a good report should be self-explanatory.
6. Conciseness
A good report should be concise but it does not mean that a report can never be long. Rather it means that a good report or a business report is one that transmits maximum information with minimum words. It avoids unnecessary detail and includes everything which are significant and necessary to present proper information.
7. Grammatical Accuracy
A good report is free from errors. Any faulty construction of a sentence may make its meaning different to the reader's mind. And sometimes it may become confusing or ambiguous.
8. Unbiased Recommendation
Recommendation on report usually make effect on the reader mind. So if recommendations are made at the end of a report, they must be impartial and objective. They should come as logical conclusion for investigation and analysis.
9. Clarity
Clarity depends on proper arrangement of facts. A good report is absolutely clear. Reporter should make his purpose clear, define his sources, state his findings and finally make necessary recommendation
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